Questions about applying
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Application timeline

Fall semester / Spring semester
Nomination deadline: 
1 Apr. / 1 Oct. 
Application deadline: 
EU citizens: 1 May / 1 Nov.
Non-EU citizens: 15 Apr. / 15. Oct.
Notification of admission: 
by 1 June / by 1 Dec.

Admission and documentation requirements

Nomination from a partner institution

You will need to be nominated

The exchange programmes at UCN welcome students enrolled in our many partner institutions around the world to spend a semester studying with us. You will be able to study with us through EU's mobility programme Erasmus+ or a bilateral agreement.

Talk to the international office at your home institution to find out, if UCN is a partner. Your home institution must then contact UCN to nominate you as a candidate for partner-exchange.

Not from a partner institution?

Contact us about your possibilities.

Academic level

Academic match

Your home institution and UCN will carefully evaluate, if UCN's exchange programme matches the academic scope and curriculum of the programme you are enrolled in at home. This evaluation also helps us ensure that each course or activity you complete is eligible for credit at your home institution.

English proficiency (minimum level B2)

You must have an English level of B2 or higher (certificate is required) to attend UCN's English-taught exchange programmes.

Accepted English tests

You may document your English proficiency by completing and uploading one of our accepted tests:

(Minimum score: 6.5) 
TOEFL internet-based test 
(UCN’s code is 7294. Minimum score: 83)
Cambridge ESOL examinations
(Advanced/CAE or Proficiency/CPE - Grade: C, B or A)
Cambridge ESOL examinations First Certificate 
(Grade: A)
Oxford Online Placement test
(Minimum score: 75 overall + 75 in each subtest)
UCN's own test
(Minimum score: 75 overall + 75 in each subtest)
If you do not upload an English test, you will automatically be invited to complete a test which UCN issues. Please note that if you choose to be tested by UCN, we may also invite you for an online interview upon our request.

Native speakers are exempted - but need an official letter

If English is your first language, you are exempted from language testing. Instead you will need to obtain an official letter from your home institution confirming that you are following a fully English-taught programme.

Required documentation
  1. Learning agreement

    There are different learning agreements depending on whether you are applying for exchange through EU's mobility programme Erasmus+ or another bilateral agreement:
    Learning agreement for EU students (Erasmus+) (PDF)
    Learning Agreement for non-EU students (PDF)
    What is a learning agreement?
    A learning agreement is a plan that details what courses or research/training/teaching activities you intend to achieve during your exchange at UCN. Your learning agreement must be approved and signed by both your home institution and yourself.
  2. Academic transcript of records

    Must be in English.
  3. Courses in progress

    Provide a list of courses you are currently studying. 
    See example (PDF).
  4. Your CV

    Make sure to include all relevant work and educational experience.
  5. A copy of your national ID

    E.g. your passport.
  6. English test or official letter

    Please see the admission requirement "English Proficiency" to learn more about accepted tests and documentation. 

Tuition and fees

Exchange students do not have to pay tuition because it is typically an exchange of one or more students between partner universities and/or funded by EU's mobility programme Erasmus+.

The application process

Step 1: Contact your home institution to be nominated

You will need to be nominated

To apply for exchange in this programme, you will need to be nominated. Please contact the international office at your home institution and have them contact UCN to nominate you as a candidate for exchange.

You will receive an e-mail

When you have been nominated, you will receive an e-mail from UCN to start the application process as described below.

Step 2: Register and submit your application in the portal
UCN's application portal MoveOn:
→ Apply Now

You will need a user to apply

If you have never used UCN's application portal MoveOn, you will need to register a new user. Once you have registered, you will have access to the application form. In the form you will be asked to fill in your personal data and upload your documents.

You can save your progress and return

You can save your progress and return to the unsubmitted application at any time.

You will receive a confirmation e-mail

Once you have submitted your application, you will receive a confirmation e-mail from us.

Guide: How to register

1. Create a new account in UCN's admission portal

When you enter the portal, you will need to register with your first name, surname and e-mail.

2. Activate your account (e-mail confirmation)

You will receive a confirmation e-mail with an account activation link. The confirmation e-mail is sent automatically from with the subject line "Online application - Confirmation registration & set password".

Please note that the account activation link will only be valid for 24 hours!

Not receiving a confirmation e-mail? 
Remember to check your e-mail spam folder. If you do not receive the confirmation e-mail within 30-60 minutes, please contact us at

3. Create new password

Clicking the account activation link, you will be asked to create your own password which should contain at least one digit, one letter, one special character and should consist of at least 8 characters.

4. Log in to UCN's admission portal

You can now log into the system with your registered e-mail and the password you have created.

​​Need technical support? 
Please contact us at
Step 3: Upload additional documents - if needed

Required a new document or forgot one?

It is possible to upload additional documentation for us after you have submitted your application.

Please wait before you upload

Please note that you will have to wait 24 hours after submitting your initial application before you can upload any new documents.

Guide: How to re-forward documentation

1. Log in to UCN's admission portal MoveOn

You will need to log-in to MoveOn with the e-mail and password you used for registering and uploading your initial application. 

2. Upload additional documents

Find the form with the subject line "Upload additional documents to your application - incoming students".
Click the status button: "start new application".

3. Choose the right stay

Please note: In the category "Please select your stay", you need to choose your current stay/application (in case you have other stays/applications registered) from the drop down list to attach the new documents correctly.

Need technical support? 
​Please contact us at
Step 4: Notification of admission

We will contact you by e-mail

As soon as we have processed your application, you will receive official notice. We will contact you via the e-mail you have provided in your application.

If you have questions

If you have any questions about the process or about our evaluation, do not hesitate to contact us.

Welcome webinar

After admission, you will be invited to join our welcome webinar. Get answers to all the questions you have before your stay at UCN - from housing to student activities.


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